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Charter Renewal

Leadership Roles

Crew Committee

The Venturing Crew Committee is responsible for conducting the business of the crew, setting policy, and helping the Advisor and Venturers with planned activities. The committee also has the responsibility to provide adults for crew review committees. This is an important responsibility and is one area were help is always needed and appreciated. The committee consists of parent volunteers who fulfill various roles on the committee.

Minimum positions for a chartered crew:

A chartered Venturing crew requires a Chartered Organization Representative, a Committee Chairman, at least two committee members, and an Advisor.

Chartered Organization Representative

The Chartered Organization Representative (COR) is the direct contact between the unit and the Chartered Organization. This individual is also the organization's contact with the District Committee and the Local Council. The chartered organization representative may become a member of the district committee and is a voting member of the council. If the chartered organization has more than one unit, one representative serves them all. The Chartered Organization Representative appoints the Unit Committee Chair.

Chartered Organization Representative Responsibilities:

  • Help select the right leadership for the unit.
  • Encourage unit leaders and committee members to take training.
  • Promote well-planned unit programs.
  • Serve as a liaison between the units and the organization.
  • Organize enough units.
  • Promote the recruiting of new members.
  • See that boys transition from unit to unit.
  • Help with the charter renewal.
  • Suggest Good Turns for the organization.
  • Encourage the unit committee to hold meetings.
  • Cultivate organization leaders.
  • Encourage outdoor program activities.
  • Emphasize advancement and recognition.
  • Utilize district help and promote the use of district personnel and materials.
  • Use approved unit finance policies.
  • Encourage recognition of leaders.
  • Cultivate resources to support the organization.
  • Represent the organization at the council level.

Crew Committee Chairman

Crew Committee Chairman is appointed by the chartered organization and registered as an adult leader of the BSA. The crew committee chairman appoints and supervises the crew committee and crew leaders.

Crew Committee Chairman Responsibilities:

  • Organize the committee to see that all functions are delegated, coordinated and completed.
  • Completes and maintains the crew's program capability inventory (PCI).
  • Secures equipment, facilities and program resources.
  • Seeks help from the Unit Commissioner, District Committee and other Troops and crews.
  • Maintain a close relationship with the chartered organization representative and the Crew Advisor.
  • See that unit leaders and committee members have training opportunities.
  • Interpret national and local policies to the unit.
  • Work closely with the Crew Advisor in preparing Crew Committee meeting agendas.
  • Call, preside over, and promote attendance at monthly unit committee meetings and any special meetings that may be called.
  • Ensure unit representation at monthly Venturing roundtables.
  • Helps secure top-notch, trained consultants for the crew program.
  • Arrange for charter review and recharter annually.
  • Plan the charter presentation program.
  • Supports the policies of the BSA.

Unit Secretary

The unit secretary is appointed by the unit committee chairman to keep minutes and records, send notices, and handle publicity.

Unit Secretary Responsibilities:

  • Keep minutes of meetings and send out committee meeting notices.
  • Handle publicity.
  • Prepare a family newsletter of troop/team/crew events and activities.
  • Conduct the troop/team/crew resource survey.
  • Plan for family night programs and family activities.
  • At each meeting, report the minutes of the previous meeting.

In addition to the above responsibilities, a Venturing Crew Committee secretary advises the youth Crew Secretary, helps with charter application and the crew program capability inventory (PCI). Venturing crew committee chairman may also appoint secretary(s) over membership and registration.

Unit Treasurer

The unit treasurer is appointed by the committee chairman to handle troop/team/crew funds, pay bills, maintain accounts, coordinate the annual Friends of Scouting campaign, and supervise fundraising.

Unit Treasurer Responsibilities:

  • Handle all troop/team/crew funds. Pay bills on recommendation of the Scoutmaster/Team Coach/Crew Advisor and authorization of the unit committee.
  • Maintain the unit’s checking and savings accounts.
  • Train and supervise the troop Scribe, Team Secretary or Crew Treasurer in record keeping.
  • Keep adequate records in the Troop/Team Record Book.
  • Supervise money-earning projects, including obtaining proper authorizations.
  • Supervise the camp savings plan.
  • Lead in the preparation of the annual troop/team/crew budget.
  • Lead the Friends of Scouting campaign.
  • Report to the unit committee at each meeting.
  • Receive unit income each week from the troop scribe, team secretary or crew treasurer.

Unit Outdoor/Activities Chair

The Unit Outdoor/Activities Chair is appointed by the committee chairman to secure tour permits and permission to use camping sites, serve as transportation coordinator, and ensure a monthly outdoor program.

Unit Outdoor/Activities Chair Responsibilities:

  • Supervise, promote and coordinate attendance at unit, district and council camps and events.
  • Supervise youth leadership to arrange leadership/chaperons, transportation, tour permits, facility/camp reservations and first-aid for all outings. Approves all arrangements and documents.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Participate in Scouting for Food.
  • Takes advantage of all district and council events and activities.
  • Report to the unit committee monthly.
  • Has all adult leaders review the Guide to Safe Scouting.

Unit Training Chair

The unit training chair is appointed by the committee chairman to ensure training opportunities are available, maintain training records and materials, and is responsible for BSA Youth Protection training. The goal of the unit training chair is to have 100 percent of the adult leadership trained in their positions of responsibilities.

Unit Training Chair Responsibilities:

  • Ensure troop/team/crew leaders and committee members have opportunities for training.
  • Encourages new leaders to attend ongoing training such as roundtable, outdoor training, youth protection, and Wood Badge.
  • Maintain an inventory of up-to-date training materials, videotapes, and other training resources.
  • Work with the district training team in scheduling Fast Start training for all new leaders and adult family members.
  • Be responsible for BSA Youth Protection training within the unit.
  • Encourage periodic junior leader training within the troop/team at the council and national levels.
  • Encourage nature of leadership training (VLSC, Kodiak and Kodiak X) within the crew at the district and council levels.
  • Report to the unit committee at each meeting.
  • Submit updated trained leader reports to the district and council.

Crew Public Relations Chair

The unit public relations chair is appointed by the committee chairman to inform parents of their responsibilities in Venturing and with the chartered organization. Provides news and announcements about the unit to newspapers, bulletins of sponsors, web sites, etc. Promotes and stimulates service projects, Scouting Anniversary Week, Scout Sunday or Sabbath, and family participation in unit events. Promotes new membership and lets people in the neighborhood know that Scouting is available.

Crew Friends of Scouting (FOS) Chair

The unit Friends of Scouting chair is appointed by the committee chairman to work closely wht the unit committee on public relations for FOS; conducts annual FOS campaign to enroll family members and adult leaders in FOS; gives recognition to contributors and enrollees.

Crew Scouting for Food Chair

The unit Scouting for Food chair is appointed by the committee chairman to coordinate an annual food drive for the unit and reports the result to the district.

Unit Fundraising Chair

The Unit Fundraising Chair, also called the "Popcorn Kernel" in some councils, is appointed by the committee chairman to supervise Fundraising and ensure that every youth member has the opportunity to participate in Popcorn sales or other council Fundraising events.

Unit Fundraising Chair Responsibilities:

  • Make recommendations on fundraising activities.
  • Work with the leaders to provide Fundraising training for youth and families.
  • Help the unit committee and leaders with Popcorn and other Fundraising events.
  • Provide sufficient Fundraising opportunities so that boys can pay for their Basic Expenses and have money in their Individual Accounts.
  • Work with the Treasurer in conducting council-approved unit money-earning projects.
  • All Fundraising activities and the profit allocation to the unit will be in compliance with BSA Policy.

ScoutParent Unit Coordinator

A ScoutParent Unit Coordinator is a parent or adult mentor of a Scout who enthusiastically participates with their Scout and also helps other volunteers to provide the best quality program experience to all youth in every unit.

ScoutParent Unit Coordinator Responsibilities:

  • Assign every parent to help with a specific task, assignment, or project annually.
  • Orient parents on how the unit works and the benefits to their family. and
  • Keep parents updated on the unit’s program and their child’s involvement.

The goals of these responsibilities are to:

  • Develop and implement methods which encourage and empower Scouting participants to help maximize the number of dedicated Scouting youth and parents and mentors as dedicated Scouting volunteers who participate with their Scouts.
  • Leads their family in obtaining the values, benefits, experiences and rewards from their family’s Scouting participation, and in sharing these with others.
  • Enjoys participating with his or her Scout and inspires their child to persevere in Scouting with their tenure, activity participation and achievement.
  • Helps enhance youth and parent-mentor recruitment, retention, enthusiasm, commitment and participation in the passionate GREAT Family FUN of Scouting.

Registration

From the Adult Leader Application
The ScoutParent Unit Coordinator may register in more than one position in the same unit as chartered organization representative (CR), assistant den leader (DA), assistant Webelos den leader (WA), assistant Scoutmaster (SA), assistant Varsity Scout Coach (VA), mate (MT), and ScoutParent Unit Coordinator.

Crew Consultants

A consultant is a person whose special skill or talent is needed for a crew activity or project. They assists the crew's activity committees in planning activities, and are usually adult recruited on a one-time basis to provide expert help to the crew. Consultants may be members of the chartered organization, parents, other adults in the community, or individuals on or recruited by the crew committee.

Crew Advisor

The Venturing Crew Advisor is the adult responsible for working directly with the Venturers to help them create the program for the crew. The Advisor trains leaders to run the crew by providing direction, coaching, and support.

Position Description:

The Advisor is the key adult leader and is responsible for training crew officers, helping them plan a program of activities, coaching them in their leadership responsibilities, and obtaining adult help and resources as needed through the crew committee. The Advisor is supported by two or more Associate Advisors who serve as backup leaders and provide assistance for the program administration of the crew.

The ultimate responsibility for the crew rests with the Advisor. All information from the chartered organization goes through the Advisor. He or she participates in all crew meetings and activities, and attends all crew officer and crew committee meetings, and counducts the annual crew officer's seminar. The Advisor sets the tone for the crew, models leadership and helps officers become leaders of their own crew.

Crew Advisor Responsibilities:

  • Fosters an environment with the Venturing crew that has a true sense of community and that encourages everyone's growth and responsibility to one another.
  • Develops crew officers to lead - to plan, make decisions, and carry out a program of activities over an extended period.
  • Encourages participation and support for the Venturing crew from the chartered organization, Associate Crew Advisors, Crew Committee, parents, and other adults in the community.
  • Upholds the standards and policies of the chartered organization and the Boy Scouts of America.
  • Provides a framework for protecting the members of a crew from abuse.
  • Ensures that activities are conducted within BSA safety guidelines and requirements. Advisors should be trained by the BSA.
  • Seeks to cultivate within the members of a crew a capacity to enjoy life - to have fun through the Venturing experience.
  • Can be male or female, but must be at least 21 years of age.
  • Is appointed by the head of the chartered organization.

Associate Crew Advisor

A Venturing Crew Associate Advisor is an adult backup leader for the Crew Advisor, and can be male or female, but must be at least 21 years of age.

Types:
Every adult leader is expected to be a model of leadership model to the crew and seek opportunities to develop leadership among the officers and members of the crew. Venturing crews have two or more associate advisors:

Associate Advisor for Administration
The primary role of the associate Advisor for administration is to work in partnership with the youth Vice President - Administration. Together they coordinate the recruitment of new members, sustain the interest of the current members, and provide recognition for the individual achievements of crew members.

  • Provides backup leadership for the Advisor and assumes responsibility for the crew in the Advisor's absence.
  • Supports the youth administrative vice president and assists this person specifically with the crew's recruitment and recognition efforts.
  • Knows the Advisor's responsibilities and supports the responsibilities in whatever way possible.
  • Helps encourage Venturer advancement; maintains advancement records, including the crew advancement chart; and reviews advancement progress at each meeting. Also, serves as an advocate for advancement programming.

Associate Advisor for Program
The primary role of the associate Advisor for program is to work in partnership with the youth Vice President - Program. They discover and survey the interests of the members on an ongoing basis, plan and schedule the activities for the crew, and evaluate completed activities. He or she works closely with each Activity Chair to ensure the youth member experiences success leading the activity.

  • Supports the youth program vice president to help determine the interests of the members, plan the year's program, and ensure that the crew calendar is maintained.
  • Supports and coaches the activity chairs to help them plan and carry out their particular activity.
  • Helps the program vice president and other officers to evaluate completed activities and to continually fine-tune the year's program of activities, based on insights gained from the evaluations.

Other Associate Advisors
Larger crews or crews with a unique program may have a number of adults serving as associate Advisors. Depending on the crew organization, their responsibilities may include providing equipment and transportation, making parental contact, planning special activities and several projects, or helping with a superactivity. A crew may recruit as many associate Advisors as it deems necessary to carry out program plans.