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Leadership Roles

Scoutmaster

The Scoutmaster is the adult responsible for working directly with the Scouts to help them create the program for the troop. The Scoutmaster trains boy leaders to run the troop by providing direction, coaching, and support.

The Scoutmaster is responsible for training and guiding youth leaders in the operation of the troop, and for managing, training, and supporting his or her assistant Scoutmasters in their role.

Scoutmaster Duties:

  • Conduct the Boy Scout program according to the policies of the Boy Scouts of America.
  • Train youth leaders by conducting, at least yearly, an introduction to leadership and a team-building workshop.
  • Conduct an annual troop program planning conference to assist youth leaders in planning the troop program.
  • Conduct a monthly patrol leaders’ council meeting to plan weekly troop meetings and conduct troop business.
  • Conduct, through the patrol leaders’ council, weekly troop meetings.
  • Provide a minimum of 10 days and nights of camping yearly, including participation in a local council resident camp.
  • Assist in selecting and recruiting assistant Scoutmasters to work with the new-Scout patrol and the Venture patrol for older Scouts.
  • Work with the troop committee chair in developing a monthly meeting agenda that will address the needs of the troop.
  • Conduct Scoutmaster conferences for all ranks.
  • Participate in Boy Scout Leader Fast Start Training, New Leader Essentials, and Scoutmaster and Assistant Scoutmaster Leader Specific Training.
  • Provide the necessary framework (using the BSA’s Youth Protection program) for protecting the young people in your troop from abuse.
  • See that activities are conducted within BSA safety guidelines and requirements.

The following ten characteristics are important to the success of a Scout leader:

  • Commitment to the ideals of Scouting
  • High moral standards
  • Ability to relate to boys
  • Ability to keep a cool head under pressure
  • Good organizational skills
  • Ability to relate to and interact with adults
  • Flexibility and the ability to compromise
  • Good planning ability
  • High energy level
  • Good attention to detail

Assistant Scoutmaster

An Assistant Scoutmaster is an adult leader age 18 or over who assist the Scoutmaster in delivering the troop program.

This is the only troop adult leader position for adults age 18-20.

Assistant Scoutmaster Duties:

  • Understands the troop program and may be assigned to work with an Assistant Senior Patrol Leader in charge of program.
  • Assists in the troop's service activities, and may be assigned to work with the Quartermaster.
  • Assists with records and materials; may be assigned to work with the Assistant Senior Patrol Leader.
  • Assist the Scoutmaster as directed
  • Works with other responsible adults to bring Scouting to boys.
  • Uses the methods of Scouting to achieve the aims of Scouting.
  • Can be male or female, but must be at least 18 years of age.
  • Is appointed by the Scoutmaster and approved by the Troop Committee Chair.
  • Abide by the Scout Oath or Promise and the Scout Law.
  • Subscribe to the precepts of the Declaration of Religious Principle.

Chartered Organization Representative (COR)

The Chartered Organization Representative (COR) is the direct contact between the unit and the Chartered Organization. This individual is also the organization's contact with the District Committee and the Local Council. The chartered organization representative may become a member of the district committee and is a voting member of the council. If the chartered organization has more than one unit, one representative serves them all. The Chartered Organization Representative appoints the Unit Committee Chair.

Chartered Organization Representative Responsibilities:

  • Help select the right leadership for the unit.
  • Encourage unit leaders and committee members to take training.
  • Promote well-planned unit programs.
  • Serve as a liaison between the units and the organization.
  • Organize enough units.
  • Promote the recruiting of new members.
  • See that boys transition from unit to unit.
  • Help with the charter renewal.
  • Suggest Good Turns for the organization.
  • Encourage the unit committee to hold meetings.
  • Cultivate organization leaders.
  • Encourage outdoor program activities.
  • Emphasize advancement and recognition.
  • Utilize district help and promote the use of district personnel and materials.
  • Use approved unit finance policies.
  • Encourage recognition of leaders.
  • Cultivate resources to support the organization.
  • Represent the organization at the council level.

Troop Committee Chairman

The Troop Committee Chairman is appointed by the chartered organization and registered as an adult leader of the BSA. The troop committee chairman appoints and supervises the unit committee and unit leaders.

Troop Committee Chairman Duties:

  • Organize the committee to see that all functions are delegated, coordinated and completed.
  • Maintain a close relationship with the chartered organization representative and the Scoutmaster.
  • See that unit leaders and committee members have training opportunities.
  • Interpret national and local policies to the unit.
  • Work closely with the Scoutmaster in preparing Troop Committee meeting agendas.
  • Call, preside over, and promote attendance at monthly unit committee meetings and any special meetings that may be called.
  • Ensure unit representation at monthly roundtables.
  • Secure top-notch, trained individuals for camp membership.
  • Arrange for charter review and recharter annually.
  • Plan the charter presentation program.

Troop Committee

The Unit Secretary is appointed by the unit committee chairman to keep minutes and records, send notices, and handle publicity.

Unit Secretary Duties:

  • Keep minutes of meetings and send out committee meeting notices.
  • Handle publicity.
  • Prepare a family newsletter of troop/team/crew events and activities.
  • Conduct the troop/team/crew resource survey.
  • Plan for family night programs and family activities.
  • At each meeting, report the minutes of the previous meeting.

The Unit Treasurer is appointed by the committee chairman to handle troop/team/crew funds, pay bills, maintain accounts, coordinate the annual Friends of Scouting campaign, and supervise fundraising.

Unit Treasurer Duties:

  • Handle all troop/team/crew funds. Pay bills on recommendation of the Scoutmaster/Team Coach/Crew Advisor and authorization of the unit committee.
  • Maintain the unit’s checking and savings accounts.
  • Train and supervise the troop Scribe, Team Secretary or Crew Treasurer in record keeping.
  • Keep adequate records in the Troop/Team Record Book.
  • Supervise money-earning projects, including obtaining proper authorizations.
  • Supervise the camp savings plan.
  • Lead in the preparation of the annual troop/team/crew budget.
  • Lead the Friends of Scouting campaign.
  • Report to the unit committee at each meeting.
  • Receive unit income each week from the troop scribe, team secretary or crew treasurer.

The Unit Fundraising Chair, also called the "Popcorn Kernel" in some councils, is appointed by the committee chairman to supervise Fundraising and ensure that every youth member has the opportunity to participate in Popcorn sales or other council Fundraising events.

Unit Fundraising Chair Duties:

  • Make recommendations on fundraising activities.
  • Work with the leaders to provide Fundraising training for youth and families.
  • Help the unit committee and leaders with Popcorn and other Fundraising events.
  • Provide sufficient Fundraising opportunities so that boys can pay for their Basic Expenses and have money in their Individual Accounts.
  • Work with the Treasurer in conducting council-approved unit money-earning projects.
  • All Fundraising activities and the profit allocation to the unit will be in compliance with BSA Policy.

The Unit Outdoor/Activities Chair is appointed by the committee chairman to secure tour permits and permission to use camping sites, serve as transportation coordinator, and ensure a monthly outdoor program.

Unit Outdoor/Activities Chair Duties:

  • Supervise, promote and coordinate attendance at unit, district and council camps and events.
  • Supervise youth leadership to arrange leadership/chaperons, transportation, tour permits, facility/camp reservations and first-aid for all outings. Approves all arrangements and documents.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Participate in Scouting for Food.
  • Takes advantage of all district and council events and activities.
  • Report to the unit committee monthly.
  • Has all adult leaders review the Guide to Safe Scouting.

The Unit Advancement Chair is appointed by the committee chairman to ensure that the unit has at least monthly boards of review, quarterly courts of honor, and that the unit has goals of helping each Scout advance a rank each year and for new Scouts to reach First Class rank during their first year. The advancement chair is also responsible for record keeping and submitting advancement reports.

Unit Advancement Chair Duties:

  • Encourage Scouts to advance in rank.
  • Works with troop Scribe or Team Secretary to maintain all Scout advancement records.
  • Arranges troop boards of review and quarterly courts of honor. (Varsity Scout team boards of reviews are conducted by the youth team secretary and courts of honor are conducted by the youth Captain.)
  • Develop and maintain a merit badge counselor list.
  • Make a prompt report on the correct form to the council service center when a troop/team board of review is held. Secure badges and certificates.
  • Work with the troop/team librarian to build and maintain a troop/team library of merit badge pamphlets and other advancement literature.
  • Report to the troop/team committee each month.

The Troop Chaplain or Team Chaplain is appointed by the committee chairman to provide spiritual tone, guide the chaplain aide, give spiritual counseling, and promote the regular religious participation of each member.

Troop Chaplain/Team Chaplain Duties:

  • Provide a spiritual tone for troop/team meetings and activities.
  • Give guidance to the chaplain aide.
  • Promote regular participation of each member in the activities of the religious organization of his choice.
  • Visit homes of the Scouts in time of sickness or need.
  • Give spiritual counseling service when needed or requested.
  • Encourage Scouts to earn their appropriate religious emblems.
  • Report to the troop/team committee each month.

The Unit Outdoor/Activities Coordinator is appointed by the committee chairman to secure tour permits and permission to use camping site, serve as transportation coordinator, ensure a monthly outdoor program.

Unit Outdoor/Activities Coordinator Duties:

  • Help secure permission to use camping sites.
  • Serve as transportation coordinator.
  • Secure tour permits for all troop/team activities.
  • Ensure a monthly outdoor program.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop/team campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Helps the troop/team procure camping equipment.
  • Works with the troop/team Quartermaster on proper inventory, storage and maintenance of all equipment.
  • Makes periodic safety checks on all troop/team camping gear and encourages safe use of all equipment.
  • Gives troop/team a copy of gear report to the Unit Secretary to record in the troop/team record book.
  • Report to the troop/team committee each month.

The Unit Membership Chair is appointed by the committee chairman to help ensure a smooth transition of new Scouts into the unit and orientation for new parents. Responsible for recruiting campaigns and for year-round recruitment, growth and retention.

Unit Membership Chair Duties:

  • Work with Cub Scout packs to make a smooth transition of Webelos Scouts from pack to troop.
  • Work with Boy Scout troop to make a smooth transition to Varsity Scouts from troop to team.
  • Encourages older Scouts in the troop/team to also join a Venturing crew.
  • Help with the crossover ceremony of new Scouts.
  • Promote and encourage Scouts to recruit new members.
  • Plan and coordinate the troop/team open house.
  • Assist in the orientation of new Scouting parents.

The Unit Training Chair is appointed by the committee chairman to ensure training opportunities are available, maintain training records and materials, and is responsible for BSA Youth Protection training. The goal of the unit training chair is to have 100 percent of the adult leadership trained in their positions of responsibilities.

Unit Training ChairDuties:

  • Ensure troop/team/crew leaders and committee members have opportunities for training.
  • Encourages new leaders to attend ongoing training such as roundtable, outdoor training, youth protection, and Wood Badge.
  • Maintain an inventory of up-to-date training materials, videotapes, and other training resources.
  • Work with the district training team in scheduling Fast Start training for all new leaders and adult family members.
  • Be responsible for BSA Youth Protection training within the unit.
  • Encourage periodic junior leader training within the troop/team at the council and national levels.
  • Encourage nature of leadership training (VLSC, Kodiak and Kodiak X) within the crew at the district and council levels.
  • Report to the unit committee at each meeting.
  • Submit updated trained leader reports to the district and council

ScoutParent Unit Coordinator is a parent or adult mentor of a Scout who enthusiastically participates with their Scout and also helps other volunteers to provide the best quality program experience to all youth in every unit.

ScoutParent Unit Coordinator Responsibilities:

  • Assign every parent to help with a specific task, assignment, or project annually.
  • Orient parents on how the unit works and the benefits to their family.
  • Keep parents updated on the unit’s program and their child’s involvement.

The goals of these responsibilities are to:

  • Develop and implement methods which encourage and empower Scouting participants to help maximize the number of dedicated Scouting youth and parents and mentors as dedicated Scouting volunteers who participate with their Scouts.
  • Leads their family in obtaining the values, benefits, experiences and rewards from their family’s Scouting participation, and in sharing these with others.
  • Enjoys participating with his or her Scout and inspires their child to persevere in Scouting with their tenure, activity participation and achievement.
  • Helps enhance youth and parent-mentor recruitment, retention, enthusiasm, commitment and participation in the passionate GREAT Family FUN of Scouting.

Youth Protection Training

All volunteers are expected to complete Youth Protection training. It is available online on the Web site http://olc.scouting.org. As a volunteer, you are expected to complete the training within 90 days of assuming a leadership position.